Use the Symposium on Apps Submission Form to submit your proposal before the submission deadline (7 June 2012, 23:59 UTC/GMT).
All forms must be completed, and all materials must be successfully uploaded by that time. The submission deadline will be strictly enforced in order to ensure fairness to all submitters and so we encourage submitting well before the deadline. All proposals must be electronically submitted via the SIGGRAPH Asia 2012 Symposium on Apps Submission Form. See Uploading Files for complete information.
Please ensure that your proposal is relevant to the goals and subject matter of the Symposium on Apps. In particular, your proposal should have a well-defined educational goal and identify a specific set of skills or knowledge that you aim to communicate. If your proposal does not fulfill the criteria outlined by the Symposium on Apps, it might be referred to another program offered by either SIGGRAPH or SIGGRAPH Asia 2012.
It is extremely important that you fill out the Online Submission Form as completely as possible. Since your proposal is judged on the items you submit in the online form, it is in your best interest to provide as much relevant information as you can.
Submission Process
Log in to the SIGGRAPH Information System, select "Begin a New Submission", and then select "Create" for the Symposium on Apps Submission Form. Instructions there will guide you to a successful completion. When you begin the form, your submission will be assigned a unique submission ID number that will identify your submission throughout the entire review and production process.
Proposals include several sections; to review the complete list of requirements of the Online Submission Form, please see the FAQs.
Submission and Authorization Agreement
All submitters must complete the Submission and Authorization Agreement, including entering an electronic signature, before the submission deadline. Incomplete submissions will not be reviewed or accepted.
The Submission and Authorization Agreement is a legal document. It explains the uses SIGGRAPH Asia 2012 makes of presented material and requires you to acknowledge that you have permission to use this material. This may involve seeking clearance from your employer or from others who have loaned you material, such as videotapes and slides. In addition, this agreement asks if ACM SIGGRAPH may use your materials for conference and organization promotional material in exchange for full author/artist credit information.
For a better understanding of the SIGGRAPH Asia 2012 Submission and Authorization Agreement please review the Submission and Authorization Agreement Explanation.
Copyright Permissions
All materials presented at SIGGRAPH Asia 2012 and published in SIGGRAPH publications must have appropriate permissions from any copyright holders or holders of other rights. It is crucial that presenters either own or receive the appropriate permissions before presentation. Work that you perform for third parties, such as images created for a film, or research done for a corporate laboratory, may have restrictions on its use. It is the responsibility of the presenter to know what permissions may be necessary, and to obtain them. The Submission and Authorization Agreement is your certification to SIGGRAPH Asia 2012 that you have obtained all necessary permissions.
English Review Service
If English is not your first language; you may use the English Review Service to get help with the text of your proposal. Please note that the English Review Service has a deadline to two weeks before the final Symposium on Apps deadline and that only your abstract and outline will be reviewed.
Deadlines and Extensions
What is the submission deadline?
The workshop proposal submission deadline is 7 June 2012, 23:59 UTC/GMT. This is 7:59 pm, 7 June in New York; 4:59 pm, 7 June Los Angeles; and 7:59 am, 8 June in Singapore. Double-check the submission date and time for your region basing yourself on 7 June, 23:59 UTC/GMT deadline.
Can I submit after the deadline?
No. The deadline is absolute. All submissions receive equal consideration up to the published deadline. Please respect other contributors and allow time for unforeseen circumstances in your submission, including (but not limited to) network connectivity, equipment failures, job impacts, life or family events, etc. These personal circumstances are outside of SIGGRAPH Asia 2012's direct control and cannot be accommodated fairly.
Why is this so absolute?
Primarily, the answer is fairness and equal opportunity for consideration. This respects the contribution process for all submissions. Secondly, the deadlines were designed to maximize submission development and quality for all contributors, including those contributing to other SIGGRAPH Asia 2012 programs. Submission deadlines are set as late as possible, but they must also support quality in review, production, and delivery at SIGGRAPH Asia 2012.
Are partial or incomplete submissions considered?
Incomplete submissions are not guaranteed a review. Contributors are required to minimally meet all submission requirements by the published deadline. The Committee will evaluate the merit of each completed proposal as it was submitted at the deadline even if it does not meet the author's personal quality objectives. Please allow yourself enough time to meet your own quality goals.
How will SIGGRAPH Asia 2012 address network failures?
SIGGRAPH Asia 2012 is only responsible for the availability of the submission server. If the Symposium on Apps Chair is notified of a hardware or service failure in the submission system, the Symposium on Apps Chair will authorize an appropriate adjustment (and will prominently post notices at several locations). All other network failures between your location and the SIGGRAPH server will not affect the submission deadline. Please submit early to avoid connectivity-support problems or last-minute submission-server performance issues.
The SIGGRAPH Asia 2012 English Review Service failed our schedule, so it is SIGGRAPH Asia 2012's fault that our proposal is late. Can we have an extension?
No. The English Review Service is a volunteer organization, and is administered separately from the SIGGRAPH Asia 2012 Symposium on Apps program. Although they will do their best to help, they make no guarantee of performance or service turn-around. While the deadline for submitting your proposal for review by the English Review Service is two weeks before the Symposium on Apps deadline, we recommend that you submit your work as early as possible.
Submissions
Are submissions to Symposium on Apps anonymous?
No, they are not. Please state full names and affiliations on the submitted materials.
Why is it necessary to specify an intended audience? The average SIGGRAPH conference attendee should be sufficient detail, no?
No. The attendee population is actually very diverse. It includes different experience levels, different backgrounds, and different interests in technical and artistic topics. Your detailed audience identification aids proposal evaluation by the reviewers (to ensure that your material is appropriate to the audience you wish to reach), by the Symposium on Apps Committee (for program balancing), and for proper marketing to interested conference attendees.
Does SIGGRAPH Asia 2012 tend to favor or avoid specific levels of material (beginner, intermediate, advanced)?
While we do specify introductory-level events in our general themes, we do not favor or avoid specific levels of material. SIGGRAPH Asia 2012 will serve a wide international audience of many capabilities. The richest, most engaging materials are desired no matter what their level. This is your opportunity to address the community’s need with your expertise. The Symposium on Apps Committee will offer the best-balanced program possible with available submissions and resources. This includes the need for a good mixture of beginning, intermediate, and advanced presentations.
We have a great idea for an untried topic. Should we submit it?
Absolutely! We always seek innovation both in topics and presentation. New ideas that relate to some aspect of computer graphics in mobile computing and interactive techniques are most welcome for consideration. You should clearly state this relevance in the rationale of your proposal.
Do you support anything other than Portable Document Format (PDF)? It is easier for me to provide files in (your file type here). Everyone can read those, right?
No, please submit in PDF format. Reviewers come from many backgrounds and use many operating systems (Windows, Mac OS, Linux, etc.). PDF provides easy standardization (universal viewer support, graphics, embedded fonts, etc.) for both the reviewer and the proposer (for example, it preserves intentional formatting by the submitter). Even ASCII clear text is not "universal" due to carriage-return differences, column widths, lack of graphics, etc. While we are unable to provide document conversion software that generates PDF output, please note that many websites provide such services. Keying in the following keywords: "online word to pdf converter" in any major search engine's search box will give you a list of such services.
What are good-quality presentation/workshop notes?
Think of your notes as being the textbook chapters that you summarize in your presentation. Good-quality notes are any combination of materials (text, images, video, source code, demos, etc.) that can assist people during your presentation and beyond the scope of the auditorium. Copies of the slides, images, and videos used during the presentation are common, but by themselves are not enough. They should be annotated with additional detailed explanations of complex concepts, elaborations on related topics that cannot fit into the time of the presentation, mathematical derivations, etc.
Clear examples, tutorials, explanation of techniques, annotations from your experience, and program source code, for example, are always appreciated by the attendees. This material should help attendees accurately understand your presentation and build a useful context for application of what they have learned.
Please refer to the Courses' sample Course Notes that help gauge what would be a quality set of notes for your Workshop Notes.
Our presentation/workshop notes are completely done. Should we put them all in the download area as part of our submission?
No. A representative sampling of the quality of your notes is all that is required. Complete sets can overwhelm and complicate the review process. It is better to show a subsection that demonstrates detail, annotation, and supplemental materials than provide the entire set.
In addition to the Presentation / Workshop Notes sample PDF, can I submit additional materials (audio, video, animations, etc.) with my submission?
While we only accept a sample PDF of the notes to be submitted with your proposal, you are encouraged to include a list of additional materials with your proposal. If you have samples of materials available for consideration with your proposal, please provide a reference (for example, a URL) to their location.
Upon Acceptance
Our proposal was accepted. Now it is time to submit our Presentation / Workshop Notes. Unfortunately, we have not had time to complete everything to the level of examples that we submitted during the review process. This will be okay, right?
No. We may have a serious problem. If the final materials fail to meet or exceed the quality of the accepted proposal, the Symposium on Apps Chair may decide to cancel your event.
I'm an event organizer who has one or more lecturers/presenters who have not completed their notes. Your publication deadline is fast approaching. Can we have an extension?
No. Unfortunately, all deadlines (proposal, Workshop Notes, etc.) are closely tied to publication and production. They cannot be extended. In absolute worst-case scenarios, the Symposium on Apps Chair may decide to cancel your session.
