Equipment Insurance

Unfortunately, every conference experiences some theft. While SIGGRAPH 2009 does provide security at the convention center, you should exercise standard precautions in securing equipment (especially small, mobile items) when it is in the convention center.

As a service to our contributors, SIGGRAPH 2009 insures equipment from the time it enters the Ernest N. Morial Convention Center to the time it leaves the convention center, provided: (a) receipt and outbound shipping occur while the convention center is occupied by SIGGRAPH 2009, and (b) an Equipment Insurance form was completed and submitted on or before 26 June 2009. If you have not completed and submitted the insurance form by 26 June 2009, your equipment will not be insured by SIGGRAPH 2009.

Please note:

SIGGRAPH 2009 does not insure personal items, such as cell phones, digital cameras, laptops, camcorders, etc.

SIGGRAPH 2009 does not insure equipment in transit to or from the conference. Please be sure to insure your equipment during shipment.

Insuring Your Equipment

If you are an accepted contributor who would like to have your equipment insured while at the convention center, please log into the online submission system, choose View My Submissions, and select the Equipment Insurance link in the appropriate submission. Please be sure to complete all requested information no later than 26 June 2009.

If you are an equipment donor, please visit the online submission system and create an account. From there, click on Begin a New Submission and follow the link for the Equipment Insurance form. Please be sure to complete all requested information no later than 26 June 2009.

Filing a Claim
If your equipment is insured by SIGGRAPH 2009, please follow this procedure to file a claim for damage or theft:

  • Notify your program chair and the Exhibition Management office (Hall-Erickson, Inc.) immediately. Hall-Erickson will contact building security.
  • Work with your program chair and the Exhibition Management office (Hall-Erickson, Inc.) to obtain a police report while at the convention center.
  • Forward the following documentation to your program chair:
    • Copy of the police report
    • Copy of the original purchase receipt
    • Copy of a replacement quote from a vendor or manufacturer

The program chair will forward this claim documentation to Conference Administration, which will review and record your claim. It will then be sent to the insurance representative at ACM for processing.